Office Assistant 1
POSITION DESCRIPTION:
Under the direct supervision of the Office Assistant 2, the Office Assistant 1 will assist with the duties associated with the Accounts Payable Unit. Unit. This unit verifies vendor invoices for payment, interfaces with the Business Service Center and reconciles the DDSO's procurement card transactions. The Accounts Payable Unit verifies an average of 530 invoices per month in addition reviews and reconciles credit card transactions for 600
cardholders averaging 1700 transactions per month. This unit is also responsible for processing approximately 300 invoices per month in SFS to support the agency's Vocational Rehabilitation Program payroll and paying multiple invoices for commodities, services, and medical needs via the NYS procurement card. Invoices are for essential health and safety related services for the individuals served by the agency such as:
food for group homes, utilities, cable, medical services and equipment and all other essential needs. PRIMARY DUTIES AND RESPONSIBILITES:
Duties include but are not limited to:
o Provide clerical support to the senior staff in each o Follow NYS Finance Law pertaining to payments o Audit procurement logs and receipts o Reconcile p-card charges in the Statewide Financial System (SFS) o Verifies invoices for received goods and services o Confirm goods and services have been received before payment is made o Maintain electronic and hard copy files o Interfaces with the Business Service Center (BSC) o Reconciles the DDSO's procurement card transactions. o Other duties as assigned.
Job Function
POSITION DESCRIPTION:
Under the direct supervision of the Office Assistant 2, the Office Assistant 1 will assist with the duties associated with the Accounts Payable Unit. Unit. This unit verifies vendor invoices for payment, interfaces with the Business Service Center and reconciles the DDSO's procurement card transactions. The Accounts Payable Unit verifies an average of 530 invoices per month in addition reviews and reconciles credit card transactions for 600
cardholders averaging 1700 transactions per month. This unit is also responsible for processing approximately 300 invoices per month in SFS to support the agency's Vocational Rehabilitation Program payroll and paying multiple invoices for commodities, services, and medical needs via the NYS procurement card. Invoices are for essential health and safety related services for the individuals served by the agency such as:
food for group homes, utilities, cable, medical services and equipment and all other essential needs. PRIMARY DUTIES AND RESPONSIBILITES:
Duties include but are not limited to:
o Provide clerical support to the senior staff in each o Follow NYS Finance Law pertaining to payments o Audit procurement logs and receipts o Reconcile p-card charges in the Statewide Financial System (SFS) o Verifies invoices for received goods and services o Confirm goods and services have been received before payment is made o Maintain electronic and hard copy files o Interfaces with the Business Service Center (BSC) o Reconciles the DDSO's procurement card transactions. o Other duties as assigned.
Salary Range:
From $34670 to $42531 Annually
Minimum Qualification
Permanent/Provisional Permanent candidates must currently be a permanent Office Assistant 1 OR be reachable on the current Civil Service eligible list Transfer candidates must be eligible for transfer under Section 70.1 of the Civil Service Law. Provisional candidates:
There are no minimum education or experience requirements for these examinations. Preferred
Qualifications:
A working knowledge of Microsoft Word and Excel.Estimated Salary: $20 to $28 per hour based on qualifications.
Under the direct supervision of the Office Assistant 2, the Office Assistant 1 will assist with the duties associated with the Accounts Payable Unit. Unit. This unit verifies vendor invoices for payment, interfaces with the Business Service Center and reconciles the DDSO's procurement card transactions. The Accounts Payable Unit verifies an average of 530 invoices per month in addition reviews and reconciles credit card transactions for 600
cardholders averaging 1700 transactions per month. This unit is also responsible for processing approximately 300 invoices per month in SFS to support the agency's Vocational Rehabilitation Program payroll and paying multiple invoices for commodities, services, and medical needs via the NYS procurement card. Invoices are for essential health and safety related services for the individuals served by the agency such as:
food for group homes, utilities, cable, medical services and equipment and all other essential needs. PRIMARY DUTIES AND RESPONSIBILITES:
Duties include but are not limited to:
o Provide clerical support to the senior staff in each o Follow NYS Finance Law pertaining to payments o Audit procurement logs and receipts o Reconcile p-card charges in the Statewide Financial System (SFS) o Verifies invoices for received goods and services o Confirm goods and services have been received before payment is made o Maintain electronic and hard copy files o Interfaces with the Business Service Center (BSC) o Reconciles the DDSO's procurement card transactions. o Other duties as assigned.
Job Function
POSITION DESCRIPTION:
Under the direct supervision of the Office Assistant 2, the Office Assistant 1 will assist with the duties associated with the Accounts Payable Unit. Unit. This unit verifies vendor invoices for payment, interfaces with the Business Service Center and reconciles the DDSO's procurement card transactions. The Accounts Payable Unit verifies an average of 530 invoices per month in addition reviews and reconciles credit card transactions for 600
cardholders averaging 1700 transactions per month. This unit is also responsible for processing approximately 300 invoices per month in SFS to support the agency's Vocational Rehabilitation Program payroll and paying multiple invoices for commodities, services, and medical needs via the NYS procurement card. Invoices are for essential health and safety related services for the individuals served by the agency such as:
food for group homes, utilities, cable, medical services and equipment and all other essential needs. PRIMARY DUTIES AND RESPONSIBILITES:
Duties include but are not limited to:
o Provide clerical support to the senior staff in each o Follow NYS Finance Law pertaining to payments o Audit procurement logs and receipts o Reconcile p-card charges in the Statewide Financial System (SFS) o Verifies invoices for received goods and services o Confirm goods and services have been received before payment is made o Maintain electronic and hard copy files o Interfaces with the Business Service Center (BSC) o Reconciles the DDSO's procurement card transactions. o Other duties as assigned.
Salary Range:
From $34670 to $42531 Annually
Minimum Qualification
Permanent/Provisional Permanent candidates must currently be a permanent Office Assistant 1 OR be reachable on the current Civil Service eligible list Transfer candidates must be eligible for transfer under Section 70.1 of the Civil Service Law. Provisional candidates:
There are no minimum education or experience requirements for these examinations. Preferred
Qualifications:
A working knowledge of Microsoft Word and Excel.Estimated Salary: $20 to $28 per hour based on qualifications.
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